Generative AI Policy for Authors

DEPLOY does not prohibit the use of generative AI in preparing a manuscript, but requires disclosure and holds that scientific responsibility rests entirely with the human authors. This policy follows COPE and ICMJE positions on AI tools.

1. AI Cannot Be an Author

AI tools must not be listed as authors or co-authors. Authorship requires accountability for the content, approval of the final version, and the ability to answer for the work. A machine can provide none of these. AI tools must also not be credited in the Acknowledgements as scholarly contributors.

2. Permitted Uses (with Disclosure)

  • Grammar, spelling, and readability improvement.
  • Translation between Indonesian and English.
  • Summarising or rephrasing text written by the authors.
  • Assistance with writing or debugging code, provided the authors verify and test it.
  • Literature search assistance, provided every reference is verified against the original source.

3. Prohibited Uses

  • Generating, altering, or fabricating research data, images, charts, or experimental results.
  • Producing substantive sections (results, analysis, discussion, conclusions) without research actually having been conducted.
  • Producing unverified reference lists; hallucinated references are treated as fabrication.
  • Rewording others' work to evade similarity screening; this remains plagiarism.
  • Uploading confidential, personal, or licensed data to public AI services.

4. Disclosure Requirement

Where generative AI has been used, include a Declaration of Generative AI Use before the References. Basic spell-checking built into word processors need not be declared.

Declaration of Generative AI Use: During the preparation of this work the author(s) used [tool name, version] in order to [improve language and readability / translate the manuscript / assist with code]. After using this tool, the author(s) reviewed and edited the content as needed and take full responsibility for the content of the publication.

5. Accountability and Consequences

Authors are fully responsible for all content, including AI-assisted parts. Undisclosed or prohibited use leads to rejection before publication, or correction or retraction after publication, and may result in a [three]-year submission ban and notification of the authors' institution.